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Data retention summary
This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.
Site
Category
- Learner training records
Profile, enrolment, activity, attendance, grades, PoE submissions and certificates.
Purpose
- Training delivery and accreditation (POPIA s11)
Delivering training and learnerships, assessing competence, issuing certificates and reporting to employers, SETAs and QCTO. POPIA s11(1)(b) contract and s11(1)(c) legal obligation; special personal information only with explicit consent (s27).
- Retention period
- 5 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Sensitive personal data processing reasons | |
|---|---|
| Explicit consent (GDPR Art. 9.2(a)) | The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Users
Category
- Learner training records
Profile, enrolment, activity, attendance, grades, PoE submissions and certificates.
Purpose
- Training delivery and accreditation (POPIA s11)
Delivering training and learnerships, assessing competence, issuing certificates and reporting to employers, SETAs and QCTO. POPIA s11(1)(b) contract and s11(1)(c) legal obligation; special personal information only with explicit consent (s27).
- Retention period
- 5 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Sensitive personal data processing reasons | |
|---|---|
| Explicit consent (GDPR Art. 9.2(a)) | The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Course categories
Category
- Learner training records
Profile, enrolment, activity, attendance, grades, PoE submissions and certificates.
Purpose
- Training delivery and accreditation (POPIA s11)
Delivering training and learnerships, assessing competence, issuing certificates and reporting to employers, SETAs and QCTO. POPIA s11(1)(b) contract and s11(1)(c) legal obligation; special personal information only with explicit consent (s27).
- Retention period
- 5 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Sensitive personal data processing reasons | |
|---|---|
| Explicit consent (GDPR Art. 9.2(a)) | The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Courses
Category
- Learner training records
Profile, enrolment, activity, attendance, grades, PoE submissions and certificates.
Purpose
- Training delivery and accreditation (POPIA s11)
Delivering training and learnerships, assessing competence, issuing certificates and reporting to employers, SETAs and QCTO. POPIA s11(1)(b) contract and s11(1)(c) legal obligation; special personal information only with explicit consent (s27).
- Retention period
- 5 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Sensitive personal data processing reasons | |
|---|---|
| Explicit consent (GDPR Art. 9.2(a)) | The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Activity modules
Category
- Learner training records
Profile, enrolment, activity, attendance, grades, PoE submissions and certificates.
Purpose
- Training delivery and accreditation (POPIA s11)
Delivering training and learnerships, assessing competence, issuing certificates and reporting to employers, SETAs and QCTO. POPIA s11(1)(b) contract and s11(1)(c) legal obligation; special personal information only with explicit consent (s27).
- Retention period
- 5 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
| Legal obligation (GDPR Art 6.1(c)) | Processing is necessary for compliance with a legal obligation to which the controller is subject |
| Sensitive personal data processing reasons | |
|---|---|
| Explicit consent (GDPR Art. 9.2(a)) | The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 of GDPR Article 9 may not be lifted by the data subject |
Blocks
Purpose
- Retention period
- No retention period was defined
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